Meeting & Event Support
For Organizers

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The Osaka Convention & Tourism Bureau will work alongside you to ensure that your event can achieve its full potential. We offer various services and support to bring more events to Osaka and to ensure their success. Osaka is strengthened by a MICE promotional body made up of a collaboration between Osaka prefecture, Osaka city, and the local economic sector, guaranteeing multifaceted support for events held in Osaka.

1. Bid Support: Bringing Your Event to Osaka

Is Osaka a candidate destination for your event?
To support organizers trying to bring their events to Osaka, we can gather quotes for venues and hotels that meet your budgeting needs, provide ideas and inspiration for your event program, arrange site visits for key decision makers, and more.

Strategic Planning Assistance in creating a fundamental bid strategy for the event
Providing any information needed for bid candidacy
Event Attraction Support in drafting bid documents
Offering materials, images, and footage that introduce Osaka
Arranging official letters of invitation from government leaders
Assistance with lobbying key organizations
Arranging official site visits
Financial support via the OCTB subsidy system

2. Event Operation Support:
Maximizing Your Event’s Potential

Is your event coming to Osaka? To support the planning, preparation, and operation of your event, we offer the advertisement and promotion of the event through our website, the crafting of special party programs and cultural experiences at venues that are uniquely Osaka, guidance on local tourist activities, and other services.

Promotion Promoting the event on the official OCTB website
Offering the Osaka Convention & Tourism Bureau name as an official event supporter
Preparation and
Planning
Introductions to PCOs, event planners, and travel agencies
Support with booking facilities, including unique venues
Arranging cultural and other after-convention programs
Material support via cultural performances, novelty items, etc.
Coordination with governmental, economic, and other local orgs
Event Operation Guidebooks and area maps
Support in dispatching event volunteers
Tourism information and special offers from travel passes
Arranging official welcome messages from government leaders

Download the official Osaka Convention & Tourism Bureau Guidebook and area maps.

3. Financial Support

  • (1)International Convention Subsidy

    We offer subsidies covering a portion of operating costs for international meetings that are considering Osaka as a host destination.
    Requirements to Apply: The supported convention must be held for at least three days, have a total of 300 or more participants with at least 50 participants coming from outside Japan, and must be represented by at least five countries.
    Approval for this support and the maximum amount awarded is decided on a case-by-case basis, so please contact us via our inquiry form for more information.

  • (2)Event Operation Support System
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    To make receptions and parties even more memorable, we can help implement unique cultural attractions for unforgettable experiences. Options for these attractions include:
    ・Appearance and ceremonial performances from the Fukumusume, shrine maidens of Imamiya-Ebisu Shrine
    ・Cultural performances including taiko drums, traditional Japanese dance, the koto stringed instrument, or daikagura acrobatic arts
    ・Other experiences including English rakugo (comic storytelling), a samurai show, a ninja show, or a ninja experience
    ・Offering Osaka goods for guests to enjoy, such as local sake or wine
    More information and other options, take a look at our Osaka MICE Catalogue.

  • Requirements to Apply

    For international conventions, the conference must be held for at least two days, have a total of 100 or more participants with at least 20 participants coming from outside Japan, and be represented by three or more countries.
    For domestic conventions, the conference must be held for at least three days and have a total of 1,000 or more participants.
    For international incentive tours or corporate events, the event must have at least 100 participants with 90% or more of the participants coming from outside of Japan with at least a two-night stay within Osaka prefecture.
    Approval for this support and the type of support awarded is decided on a case-by-case basis, so please contact us via our inquiry form for more information.