Meeting & Event Support for Organizers
- Meeting & Event Support for Organizers
The Osaka Convention & Tourism Bureau will work alongside you to ensure that your event can achieve its full potential. We offer various services and support to bring more events to Osaka and to ensure their success. Osaka is strengthened by a MICE promotional body made up of a collaboration between Osaka prefecture, the city of Osaka, and the local economic sector, guaranteeing multifaceted support for events held in Osaka.
1. Bid Support: Bringing Your Event to Osaka
Is Osaka a candidate destination for your event?
To support organizers trying to bring their events to Osaka, we can gather quotes for venues and hotels that meet your budgeting needs, provide ideas and inspiration for your event program, arrange site visits for key decision makers, and more.
|Strategic Planning||Assistance in creating a fundamental bid strategy for the event|
|Providing any information needed for bid candidacy|
|Event Attraction||Support in drafting bid documents|
|Offering materials, images, and footage that introduce Osaka|
|Arranging official letters of invitation from government leaders|
|Assistance with lobbying key organizations|
|Arranging official site visits|
|Financial support via the OCTB subsidy system|
2. Event Operation Support:
Maximizing Your Event’s Potential
Is your event coming to Osaka? To support the planning, preparation, and operation of your event, we offer the advertisement and promotion of the event through our website, the crafting of special party programs and cultural experiences at venues that are uniquely Osaka, guidance on local tourist activities, and other services.
|Promotion||Promoting the event on the official OCTB website|
|Offering the Osaka Convention & Tourism Bureau name as an official event supporter|
|Introductions to PCOs, event planners, and travel agencies|
|Support with booking facilities, including unique venues|
|Arranging cultural and other after-convention programs|
|Material support via cultural performances, novelty items, etc.|
|Coordination with governmental, economic, and other local orgs|
|Event Operation||Guidebooks and area maps|
|Support in dispatching event volunteers|
|Tourism information and special offers from travel passes|
|Arranging official welcome messages from government leaders|
Download the official Osaka Convention & Tourism Bureau Guidebook and area maps.
3. Financial & Material Support
(1) International Convention Subsidy
We offer subsidies covering a portion of operating costs for international meetings that are considering Osaka as a host destination.
Requirements to Apply: The supported convention must be held for at least three days, have a total of 300 or more participants with at least 50 participants coming from outside Japan, and must be represented by at least five countries.
Approval for this support and the maximum amount awarded is decided on a case-by-case basis, so please contact us via our contact form for more information.
(2) Hybrid Event Subsidy
For hybrid events with a location in Osaka, we can provide support in the form of financial aid to help cover online streaming and other costs.
Requirements to Apply: The supported event must be held for at least two consecutive days, must have at least 50 in-person attendees as well as at least 200 online attendees, must be held in a venue in Osaka prefecture that has a maximum capacity of at least 100, and must adhere to the latest government and industry guidelines that mitigate the spread of COVID-19.
Please contact us via our contact form for more information.
(3) Event Operation Support System
To make receptions and parties even more memorable, we can help implement unique cultural attractions for unforgettable experiences. Options for these attractions include:
・Appearance and ceremonial performances from the Fukumusume, shrine maidens of Imamiya-Ebisu Shrine
・Cultural performances including taiko drums, traditional Japanese dance, the koto stringed instrument, or daikagura acrobatic arts
・Other experiences including English rakugo (comic storytelling), a samurai show, a ninja show, or a ninja experience
・Offering Osaka goods for guests to enjoy, such as local sake or wine
For more information and other options, take a look at our Osaka MICE Catalogue.
Requirements to Apply
For international conventions, the conference must be held for at least two days, have a total of 100 or more participants with at least 20 participants coming from outside Japan, and be represented by three or more countries.
For domestic conventions, the conference must be held for at least three days and have a total of 1,000 or more participants.
For international incentive tours or corporate events, the event must have at least 100 participants with 90% or more of the participants coming from outside of Japan with at least a two-night stay within Osaka prefecture.
Approval for this support and the type of support awarded is decided on a case-by-case basis, so please contact us via our contact form for more information.